Administrative Assistant- Showroom Sales (Austin)

Lights Fantastic Pro

($18 - $24/hr - Based on Experience)

What We Do:

At Lights Fantastic Pro, we don't just hire people. We collect Luminaries and the Support Staff who have a passion for sharing the vision! We hire brilliant designers, consultants, technical geeks and administrative gurus with the expertise and passion to shape a curated experience for our client, unlike any other. All to take our clients' vision from concept to reality, on time and on budget.



Are You the One?

The right candidate will be passionate about helping create a seamless, one-of-a-kind experience for our customers. Someone who is focused, polished, professional, and possesses superb organizational, administrative and interpersonal skills, preferably in a lighting or construction building trades environment. Ideally, we are seeking someone with the ability to work in a team, and independently, knowledgeable in cash reconciliation and handling, and have familiarity with accounting/bookkeeping functions such as accounts receivable and accounts payable (or a willingness/aptitude to learn them).

What We Offer:

You'll have the opportunity to work in an award-winning showroom with professionals who have a true passion for lighting, people, and turning dreams into realities for our clients. In this important role, you'll be a key facilitator in bringing the lighting experience to our partners and customers. Lights Fantastic Pro by Saylite offers a competitive compensation package, a range of healthcare benefits, company sponsored life insurance, PTO, and 401k.



Sound Like the Right Fit? Please see responsibilities and experience requirements below.

Section II. Duties & Areas of Responsibility:

The primary duties of the Sales Administrative Assistant consist of, but are not limited to, the following:

Perform small business accounting/bookkeeping functions (A/R & A/P)
Coordinate & confirm showroom appointments with customers for the sales force
Support sales force with administrative tasks - quotes, submittals, service, order accuracy, customer follow up, and tracking orders
Daily cash reconciliation
Purchase supplies for office and showroom
Maintain office equipment & coordinate repairs/maintenance
Ensure showroom is clean & customer-ready at all times (close down at end of business)
Coordinate product returns with vendors & ensure credits/refunds are received
Develop and maintain relationships with customers and vendors
Assist with customers in the showroom, as needed
Other duties, as assigned
Section III: Necessary Skills and Attributes:

2+ years admin./office experience, including bookkeeping a plus
Showroom experience preferred
Outstanding customer service/support skills
Solid problem resolution abilities
Professional/polished appearance and demeanor
Microsoft Office skills (Excel heavy)
Excellent interpersonal, and cooperative skills
Solid written and verbal communication abilities
Strong time management, planning and organizational skills
ERP experience helpful (P21)
Ability to work well both independently, and in team settings
Willingness to assist wherever needed
Design experience or education helpful
Some college preferred


Section IV: Physical Requirements:

Visual acuity required to read computer screens, written documents, inspect materials, products, etc.
Must be able to work sitting, standing, stooping, bending, and in squatting position
Must be able to lift up to 20 pounds
Manual dexterity required for computer work, to handle materials, supplies, etc.


Note: The statements herein are intended to describe the general nature & levels of the work performed by employees, but are not a complete list of responsibilities, duties, & skills required of personnel so classified.  Furthermore, they do not establish a contract for employment & are subject to change at the discretion of the employer.

Lights Fantastic Pro is an equal opportunity employer, and an Everify participant.